email, advantages and disadvanatages

ELECTRONIC MAILS (E-MAIL)

This is the process by which people exchange messages from one network to another through telecommunications. The content of the email may consist of files, text, images or an attachment.

Essentials for success email address to be sent.

1. Valid e-mail address.

An email is sent from one valid email address to another which contains the recipient’s address name followed by @ sign then the email service provider’s domain name comes last.

2. Transportation means of the email.

The protocol used to send email services goes by the name SMTP.

3. File attachments.

Emails are designed such that they contain a feature that one can attach a file or picture from the device sending the email.

Benefits of using email.

1. Security

Messages sent by email from a sender to a recipient are usually secure such that they are hidden from unauthorized personnel and will only be received by authorized personnel.

2. The space and time used is unlimited.

When the sender is typing the message, he or she can consume as much time as they want to compose the message and the message can be as long as the sender wants without any limits.

3. Speed.

The process taken during transmission of a message from the sender to the receiver is quite short if the network is strong enough.

4. The means of communication is quite convenient.

People communicating through email can either engage in short or long conversations, communicate either within a short time or long time.

5. It is a free means of communication.

As long as one is connected to a network, it is free of charge to send emails.

6. Emails sent or received are accessible.

Emails can be retrieved from ones inbox for reference purposes.

7. It’s a means of communication that can be used globally.

Through email, people can communicate effectively even when they are located in different continents.

Disadvantages of using email for communication.

1. Misunderstanding can take place.

The receiver of the message may interpret the message wrongly since the communication is by text and not face to face or by voice.

2. The emails may contain virus.

Some emails may be harmful once sent and may affect the functioning of the system the receiver is using if it contains a virus.

3. Sometimes it is insecure to communicate through email.

Hackers are nowadays using email to get access to unauthorized data by sending their targets emails containing malicious links.

4. There may be cases of information overload at times.

Sometimes emails may be many and as a result the receiver may end up not reading all the emails.

5. Emails require response to be made on time.

Some people may tend not to read the emails on time and hence this may be inconvenient for urgent messages.